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Administration, Executive Secretary

Administration and Human Resource Development

  • Average salary

    RM3000 - RM 6000

  • Career Trends

    -

  • Compatibility

What is Administration, Executive Secretary?

Admin and Secretary provide high-level administrative support in a company, by conducting research, preparing statistical reports, handling information requests, and carrying out administrative tasks such as preparing correspondents, data entry, arranging bookings and employee travel schedules, receiving guests, arranging conference calls, and schedule meetings. He can also train and supervise administrative staff at the bottom position.

Minimum education level

 

PT3

SPM

STPM

Diploma

Degree

Average salary

RM3000 - RM 6000

Example of a Job Position

Administrative Assitant
Administrative Coordinator
Administrative Secretary
Administrative Executive
Assistant Executive
Assistant Secretary
Assistant
Office Manager
Secretary

Task

Provide high level administrative support in a company, by conducting research, preparing statistical reports, handling information requests, and carrying out administrative tasks such as preparing correspondents, receiving guests, arranging conference calls, and scheduling meetings
Preparing bills, reports, notes, letters, reports finance, and other documents using data processing applications, worksheets, databases, or presentations
Answering the telephone and connecting the telephone to the parties concerned, or recording messages
Doing research, collecting data, and preparing documents for consideration and presentation material from executives, committees, and board of directors
Present at the meeting to record the minutes
Welcoming guests and determining access to them, to meet certain people
Read and analyze memos, submissions, and incoming reports (especially from superiors / directors), to determine whether it is important or not, and plan the penyeb the message from the memo, submission, or report to employees
Carry out general tasks in the office, such as ordering office equipment supplies, maintaining a system database management, and carrying out basic recording tasks
Archiving and collecting company documents, records and reports
Opening, arranging , and distribute correspondence that goes into the company, such as letters and e-mails
Arrange arrangements traveling for superiors / directors
Prepare agendas and make arrangements for, for example, catering for meals with executives, or formeetings

Knowledge

Administrative

Knowledge of administrative procedures and systems, such as managing words, managing documents and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Services

Knowledge of principles and processes to provide services for customers and personal. This includes assessing customer needs, meeting service quality standards, and evaluating customer satisfaction.

Computers and Electronics

Knowledge of circuit boards, processors, chips, electronic equipment, computer hardware and software, including applications and programming.

Administration and Management

Knowledge of business and management principles including strategic planning, resource allocation, human resource modeling, leadership techniques, production methods, and coordination between people and resources.

English

Knowledge of the structure and content of English, including the meaning and spelling of each word, composition rules, and grammar.

Skills

Active Listening

Give full attention to the words of others, set aside time to understand the points presented, ask questions appropriately, and not interrupt at the wrong time

Serving Orientation

Actively looking for the right way to help others.

Talking

Talk to others to convey information effectively

Writing

Communicate effectively through writing that suits the needs of the audience

Reading Understanding

Understand sentences and paragraphs written in work documents.

Capability

  • 1

    Oral Expression - The ability to communicate information and ideas when speaking, so that others can understand what is being conveyed

  • 2

    Written Expression - The ability to communicate information and ideas in writing so that others can understand

  • 3

    Oral Understanding - The ability to listen and understand information and ideas conveyed through words and oral sentences

  • 4

    Written Understanding - Ability to read and understand information and ideas conveyed through writing

  • 5

    Understanding Talks - Ability to identify and understand other people's conversations.

Related Courses/Majors